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Summary here
Set Up Stock Locations
How to Set Up Stock Locations
Stock locations represent real physical places in your venue where stock exists — fridges, shelves, freezers, storage rooms.
Create or Enable a Stock Location
Example: Setting up Main Bar at The Beach Cafe
- Go to HQ → Site Locations
- Find Main Bar (or create a new location)
- Click ⋯ → Edit Details
- Tick Stores Stock
- Set Draws From → Main Bar
- Click Save
Your location will now track stock levels and movements.
✅ Best Practice: After setting up a location, perform a test sale and confirm stock deducts correctly.
💡 Tip: Changes to stock configuration update instantly across tills.
⚠️ Important: For sales-only locations (tills that don’t physically hold stock), configure them as follows:
| Setting | Value |
|---|---|
| Stores Stock | ❌ No |
| Draws From | A stock location |
Product Draw Rules (Overrides)
Sometimes a product is sold in one location but stored in another.
💡 Example: At The Beach Cafe, kegs are stored in the Keg Room but beer is poured from taps at the Main Bar.
Add a Product Draw Rule
- Go to Stock → Product Draw Rules
- Click Add Product Draw Rules
- Select the Product Tag (example: Kegs)
- Set the rule:
| Setting | Value |
|---|---|
| At This Location | Main Bar |
| Draw From | Keg Room |
- Click Create
The system will now deduct keg stock from the Keg Room even when sold at the bar.
Remove a Product Draw Rule
- Search for the rule
- Tick the rule
- Click Remove Rules
The product will revert to the default Draws From location.