Title here
Summary here
Stock on Products
How Stock Works on Products
Products determine how stock is tracked. Paimnt tracks two things per product:
| Feature | Description |
|---|---|
| Stock Levels | Quantity available per location |
| Stock Costs | Cost per unit for profitability reporting |
Choosing a Stock Type
| Stock Type | What It Does | Example | Pros / Cons |
|---|---|---|---|
| Uncounted | No stock tracking | Corkage fee | Fast but no reporting |
| Counted | Full stock tracking | Bottle of gin | Accurate but requires stocktakes |
| Derived | Uses components | Gin & tonic | Auto deduction but needs recipes |
📖 What This Means: A Derived product does not have its own stock level. Instead it deducts from a component product when sold.
Example:
- Gin Bottle (Counted) — 1 bottle = 700ml
- Gin & Tonic (Derived) — uses 30ml gin per sale
When the cocktail sells, 30ml is deducted from the gin bottle’s stock.
Changing Stock Type
- Go to Products
- Double-click a product (example: Gordon’s Gin)
- Scroll to Stock
- Set Stock Type → Counted
- Click Save
Updating Product Costs
Stock costs update automatically through invoices. However, you can update them manually if needed.
- Open Products
- Double-click the product to edit it
- Scroll to the Stock section
- Find the location row and update the Unit Cost field (example:
$45.00) - Click Overwrite
⚠️ Important: Manually overwriting a cost only affects future calculations — it does not change past reporting.
✅ Best Practice: Use Average Costing through invoices to keep costs accurate over time rather than updating them manually.